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Legal Statements

Robot Day's Data Terms and Conditions

Please read our information about how we handle your data, and terms and conditions.

Data and Privacy Policy

What we collect

We receive, collect and store any information you enter on our website or provide us in any other way. In addition, depending on how you use the site, we collect the Internet protocol (IP) address used to connect your computer to the Internet; e-mail address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse to or away from the page. When you conduct a transaction on our website or interact with Robot Day in any other way, as part of the process, we also collect personally identifiable information (including name, email, password, communications); payment details (including credit card information), comments, feedback, reviews, recommendations, and personal profiles. Your personal information will be used for the purpose(s) of your interactions with us or that you otherwise agree to only.

How we collect data

Our website is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to share our products and services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. 

 

All direct payment gateways offered by Wix.com and used by our company adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS (Payment Card Industry Data Security Standard) requirements help ensure the secure handling of credit card information by our store and its service providers. Our payments provider is SumUp (https://www.sumup.com). SumUp is PCI DSS approved.

 

How we communicate with you

We may contact you to notify you regarding payments, to troubleshoot problems with, to resolve a dispute, to collect fees or monies owed, to poll your opinions through surveys or questionnaires, to send updates about Robot Day, or as otherwise necessary to contact you to enforce applicable national laws and any agreement we may have with you. We will only contact you for essential purposes and other purposes that you have agreed to. For these purposes we may contact you via email, telephone, text messages, and postal mail.

 

Our use of cookies

To learn more about cookies and why they are used, visit https://allaboutcookies.org

 

Wix.com may place the cookies listed at this site on your computer: https://support.wix.com/en/article/cookies-and-your-wix-site#types-of-cookies

We also incorporate the Meta Pixel technology on our site: https://www.facebook.com/privacy/policies/cookies/

The following links explain how to access cookie settings in various browsers:


To opt out of being tracked by Google Analytics across all websites, visit this link: http://tools.google.com/dlpage/gaoptout.

Data storage

Data shall be held by Robot Day as follows:

  1. Data shall be held in accordance with the law in the country where the data is held, in UK to include GDPR and Data Protection laws;

  2. Ensure that data is held in a secure computer device with an adequate up-to-date firewall protection;

  3. Ensure that all data is backed up onto a secure cloud storage service;

  4. Ensure that suspected and actual contraventions of data safeguarding are investigated and the investigation reported to the Robot Day Committee;

  5. Ensure that the recommendations of the Robot Day Committee are carried out;

  6. Report to the Robot Day Committee that their recommendations have been carried out or otherwise.

The Data Controller for Robot Day is Derrick Willer who is registered with the Information Commissioner.

Name: DERRICK WILLER

Registration reference: Z8242331

 

All committee members, volunteers and parties acting on behalf of Robot Day shall observe this policy, having regard to guidance published by the Information Commissioner including Good Practice Notes. 

The DPA provides individuals with important rights, including the right to find out what personal information is held on computer and most paper records. You also have the right to to access, correct, amend or delete any personal information we have about you.

Enquiries should be directed to: info@robotday.co.uk

Data Protection Principles

The principles of the act are summarised as:

  1. Personal data should be obtained and processed fairly and lawfully

  2. Personal data can be held only for specified and lawful purposes

  3. Personal data should be adequate, relevant and not excessive for the required purpose

  4. Personal data should be accurate and kept up-to-date

  5. Personal data should not be kept for longer than is necessary

  6. Data must be processed in accordance with the rights of the data subject

  7. Appropriate security measures must be taken against unauthorised access

  8. Personal data cannot be transferred to countries outside the E.U. unless the country has similar legislation to the DPA.

Confidentiality

All Robot Day Personnel shall maintain as confidential all information gained in the course of business from whatever source. This includes but is not restricted to all Robot Day information and all personal information about all Robot Day contributors, partner and visitors.

Personnel are reminded of their duties at frequent intervals.

Personnel suspecting that a breach of confidentiality has occurred or is suspected shall immediately inform a committee member who shall investigate.

Breaches shall be investigated and managed having regard to Guidance On Data Security Breach Management published by the Information Commissioner.

Data Security

The Data Controller shall be responsible for the security of all Robot Day data and shall ensure that the following requirements are met:

  • All IT equipment shall have automatically updated firewalls;

  • Access to data stored on computers and servers shall be limited to named individuals and be password controlled. All passwords must: contain alpha, numeric and non-alphanumeric characters; be at least 8 characters long; and be different from those used to access personal computers and accounts;

  • Disposal of IT equipment shall include the removal of all data on the equipment and the media reformatted to ensure obliteration before disposal;

  • Data shall be stored in defined folders according to the nature of the data. Access to specified files and folders requiring heightened security, e.g. database, personal records, accounts, shall be limited to committee members and other named persons;

  • Data held as hard copy in files shall be held in cabinets that are locked when not in use and destroyed at the earliest opportunity when no longer required;

  • Subcontractors and partners used to provide services shall have policies implemented to prevent unauthorised access to Robot Day data provided to and held by the subcontractor.

Updates to this policy

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. 

Auditing

This Data Protection Policy shall be audited at least once annually by the Robot Day committee.

Robot Day Coventry 2024

Feedback Form Prize Draw

The Feedback Form Prize Draw is promoted by Robot Day Coventry (the Promoter) and is open to all visitors to Robot Day Coventry on 16 March 2024 who are UK residents, except employees of the Promoter, their families, agents or any third party directly associated with administration of the prize draw.  

 

Upon completion of the Robot Day Coventry 2024 feedback form, you will be given the option to enter the Feedback Form Prize Draw. Persons under the age of 18 years must have the explicit consent of a parent or guardian to share their data. One winner will be drawn at random from all entries. 

 

Feedback Form Prize Draw entries must be submitted electronically via the online form at tinyurl.com/RobotFeedbackU18 (under 18s) or tinyurl.com/RobotFeedackO18 (over 18s). Feedback Form entries received before 10:00 on 16 March 2024 or after 23:59 on 17 March 2024 will not be counted or valid for entry to the draw. 

 

Five (5) winners will be drawn at random on Monday 18 March and will receive a prize of an Imagineering kit. 

The winner will be notified by email or telephone (using details provided at entry) before 25 March and must provide a postal address to claim their prize. If the winner does not respond to the Promoter within seven days of being notified by the Promoter, then the Promoter shall be entitled to select another winner in accordance with the process described above. 

 

The prize draw prize will be ordered from Imagineering Foundation for delivery directly to the winner within seven days of them being notified of their win, provided all required contact details are received. Robot Day cannot control how long it takes for the prize to be dispatched or delivered. 

 

The prize is supplied by Imagineering Foundation ( https://imagineering.org.uk). By entering the draw you consent to your postal address and other contact details being shared with Imagineering Foundation and their distributors for the purpose of supplying the prize if you are the winner. The Promoter reserves the right to replace the prize with an alternative prize of equal or higher value from a different suppler if circumstances beyond its control make it necessary to do so. 

The decision of the Promoter regarding any aspect of the prize draw is final and binding. No correspondence will be entered into about it. 

 

The Promoter of this prize draw is Robot Day Coventry of 24 Woodloes Avenue South, Warwick, CV34 5TF 

Turing Tumble Competition

The Turing Tumble Competition is promoted by Derrick Willer (The Promotor) and is open to visitors to Robot Day Coventry on 16 March 2024 who are UK residents aged 8-14 and who are in full-time education, except employees of the Promoter, their families, agents or any third party directly associated with administration of the prize draw.  

 

Upon completion of the Robot Day Coventry 2024 quiz, you will be given the option to enter the Turing Tumble Competition. Persons under the age of 18 years must have the explicit consent of a parent or guardian to share their data. 

 

The winning entry will be the one that has the most correct answers. The judges’ decision is final. In the case that more than one entry has the most correct answers, one winner will be drawn at random from the entries with the most correct answers. 

 

Turing Tumble Competition entries must be completed on the paper forms available during Robot Day Coventry at Coventry College, 10:00-16:00, 16 March 2024. Completed forms must be handed in to the collection area at the Coventry & Warwickshire Schools Liaison Community at their stand in L-Block. Entries received before 10:00 or after 16:00, 16 March 2024, will not be counted or valid for entry to the draw. 

 

One winner will be drawn on Wednesday 20th March 2024 and will receive a prize of a Turing Tumble mechanical computer (https://store-uk.upperstory.com/products/turing-tumble) for themselves.. 

 

The winner will be notified by email or telephone (using details provided at entry) before  25 March 2024. To claim their prize, the winner may choose between (1) having a Turing Tumble presented at their child’s place of education or (2) receiving the Turing Tumble directly from Upper Story. In the case of (1), the address and preferred date/time of the presentation must be agreed with the education provider and supplied to Derrick Willer; in the case of (2), a delivery address must be supplied to Derrick Willer. By sharing your address for this purpose you consent to your postal address and other contact details being shared with Upper Storey and their distributors for the purpose of supplying the prize if you are the winner. If the winner does not respond to the Promoter within seven days of being notified by the Promoter, then the Promoter shall be entitled to select another winner in accordance with the process described above. 

 

The prize draw prizes will be dispatched to the winner (1) on the date agreed for presentation or (2) within seven days of them being notified of their win, provided all required contact details are received. 

 

The prize is supplied by Derrick Willer. By entering the draw you consent to your postal address and other contact details being shared with Derrick Willer for the purpose of supplying the prize if you are the winner. The Promoter reserves the right to replace the prize with an alternative prize of equal or higher value from a different suppler if circumstances beyond its control makes it necessary to do so. 

The decision of the Promoter regarding any aspect of the prize draw is final and binding. No correspondence will be entered into about it. 

 

The Promoter of this prize draw is Derrick Willer of 24 Woodloes Avenue South, Warwick, CV34 5TF 

General Terms and Conditions

A maximum of one entry is allowed one entry per person. 

 

If for any reason a technical interruption, fault or site failure occurs when entering the Feedback Form Prize Draw, the Promoter does not take any responsibility for incomplete entries and any incomplete entries will not be considered valid for entry into the prize draw. The Promoter accepts no responsibility for any entries which are not completed due to a technical fault (technical malfunction, computer hardware or software failure, satellite, network or server failure) of any kind. The Promoter is unable to offer support if you have difficulty entering because of a technical problem with your device.  

 

All prizes are non-transferable, non-exchangeable and in the case of non-monetary prizes, no cash alternative is offered. 

 

The Promoter must either publish or make available information that indicates that a valid award took place. To comply with this obligation, the Promoter will send the surname and county of major prize winners and, if applicable copies of their winning entries, to anyone who emails info@robotday.co.uk within one month after the closing date stated. If you object to any or all of your surname, county and winning entry being published or made available, please contact the Promoter by email at info@robotday.co.uk. In such circumstances, the Promoter must still provide the information and winning entry to the Advertising Standards Authority on request. 

 

Participants are deemed to have accepted and agreed to be bound by these terms and conditions upon entry. If a participant breaches these terms and conditions, the Promoter reserves the right to refuse entry, or refuse to award the prize to that participant. 

 

The Promoter reserves the right to hold void, cancel, suspend or amend the promotion where necessary. 

 

Insofar as is permitted by law, the Promoter, its agents or distributors will not be responsible or liable to compensate the winner or accept any liability for any loss, damage, personal injury or death occurring as a result of taking up the prize except where it is caused by the negligence of the Promoter, its agents or distributors (whether acting in their capacity as such or not) and/or that of their employees. Your statutory rights are not affected. 

Personal data supplied during the course of this promotion will only be processed in accordance with the Promoter's privacy policy. See also condition 13 with regard to the announcement of winners. 

The prize draw will be governed by English law and entrants to the prize draw submit to the jurisdiction of the English courts. 

Data Policy

Data provided in respect of the prize draw will be stored and processed in accordance with the Robot Day Data Policy above. 

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